Entry level Administrative Assistant vacancies at RAF

Entry level Administrative Assistant vacancies at RAF

Deadline: 01 April 2025

Location: Johannesburg, South Africa

Entry level Administrative Assistant vacancies at RAF

RAF is recruiting and accepting applications for Entry level Administrative Assistant vacancies.

Purpose: The Administrative Assistant is responsible for providing administrative day-to-day support to the respective department.

Key Performance Areas

Compliance Administration

• Maintain up-to-date written documentation related to the departments business activities.
• Ensure compliance to the policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office Coordination

• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure the systems/registers used are kept up to date.
• Check for duplicate documents, requests and queries and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocation of matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

Meeting Support

• Arranging meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance to set governance standards.
• Create and maintain a register to track matters outstanding.
• Maintain a follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management

• Administer the records management and filling processes in line with the RAF filling plan.
• Ensure that the filing system is always up-to-date and functional.
• Retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

Qualifications

• Matric or Grade 12 certificate.

Experience

• Relevant 1 years’ experience in Administrative or similar environment.

MORE OPPORTUNITIES:

• Forecourt Supervisor vacancy at AFGRI
• Cleaner vacancy at Office of the Pension Fund Adjudicator
• Africa Wetu Foundation Bursary 2025 for South Africans

Competencies

Behavioural

• Planning, Organising and Coordinating
• Personal Mastery
• Emotional wisdom and Decision Making
• Ethics and Values
• Client Service Orientation

Technical

• Computer literacy in MS Word, Excel, PowerPoint.
• Excellent planning and organisational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.

How to apply

To apply, visit RAF careers portal.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.

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