Administration Clerk vacancy at Bidvest International Logistics

Administration Clerk vacancy at Bidvest International Logistics

Deadline: 24 July 2024

Location: KwaZulu-Natal, South Africa

Administration Clerk vacancy at Bidvest

Bidvest International Logistics invites suitable candidates to apply for the Administration Clerk position.

Purpose: It is the responsibility of the Administration Clerk to provide strong administrative support to both the Finance and Operations departments ensuring that all administrative functions are dealt with efficiently and in adherence with all site compliance.

Qualifications & Experience

• Matric.
• Relevant Finance or Supply chain Qualification would be beneficial.
• Working Experience on Warehouse Management Systems such as SAP and CW1.

Key Responsibilities

RECEIPTING

• Ensure that all documentation is received prior to cargo be received into the warehouse such as MSDS, COA, packing lists and pre-advise.
• All receipts are to be entered into the daily workload and the Operations team is to notified.
• Pre-advise receipts on CW1, print the pallet ID’s and hand over to the receiving supervisor.
• Ensure that upon unpacking of cargo the inward tally sheets are to be captured by operations and reconciled with packing list to verify cargo received is correct against packing list.
• Complete the capturing on CW1 and finalize the receipt.
• Forward the GRN to the client, add the receipt on the invoice schedule and file the GRN with current months filing.

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DESPATCHING

• Ensure all documents are received prior to cargo being dispatched.
• Audit documents prior to dispatching of cargo.
• Ensure that when notified of a dispatch it is entered into the daily workload.
• Capture all information according to the clients delivery note onto CW1.
• Submit the picking slip to the Ops supervisor for picking and communicate the dispatch date.
• Once picking slip is complete, ensure all cargo is picked correctly and signed by the picker and supervisor.
• Compile documents for dispatch, check physical stock against the delivery note and place documents in the outbound tray.

FINANCE / BILLING

• Ensure that Billing is updated daily.
• Ensure all Invoice schedules are complete as per cut off dates and ties up to the system movement reports.

INVENTORY MANAGEMENT

• Prepare and conduct daily/weekly/monthly stock counts for all your clients and forward to the inventory controller.
• Reconcile the physical figures counted against the system figures.
• Ensure that by the end off every month, stock count is conducted for all your clients.

MAINTENANCE OF THE WAREHOUSE MANAGEMENT SYSTEM

• Ensure that bin to bin transfers are updated on the system timeously.

HOUSEKEEPING, SAFETY, SECURITY, QUALITY ASSURANCE

• Ensure adherence to housekeeping standards.
• Ensure adherence to guidelines stipulated in OHSA, and the BIL SHERQ Department as well as ISO 9001 Quality Standards.
• Ensures confidentiality is maintained at all time.

Skills & Competencies

• High level of computer literacy (MS Office).
• Good accounting and administration skills.
• Previous customer services experience.
• Previous exposure to ISO and OHSAS systems.
• Knowledge of hazardous chemicals and environments.
• Visible initiative and attention to detail. Good verbal and written communication skills.
• Ability to handle stress and to work under pressure.

Application

To apply for the position, visit Bidvest career site.

Note: Late applications will not be considered.

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